Efficient Meeting Technology for Hybrid Teams

Conducting efficient virtual and in-person meetings is a challenge, especially with a work-from-anywhere hybrid team. Meetings consume time of employees and require them to be focused on their own without physically interacting with each other, and can create anxiety when they fail to produce effective results. Fortunately, by following a few best practices for conducting meetings–meeting only when necessary, creating clear and concise agendas, encouraging active participation, and using effective collaboration tools that facilitate discussion and decision-making–managers can make meetings a powerful tool for employee productivity.

After the event, it’s easy for participants become overwhelmed by the volume of work to be completed. To avoid this, leaders must establish clear goals regarding the next steps that click for more are going to follow from the meeting. They can then break these goals down into smaller action items that are easier to be accomplished. Additionally, managers should ensure that every participant leaves with a clear idea of their part in the ongoing project and the specific tasks to follow up on.

To prevent distractions It is important to create a relaxing and clean environment for all participants. Ideally, the meeting space must be quiet, private and well-lit. In addition, a high-quality sound system for meetings is crucial to ensure the ability to communicate clearly when online meetings. For instance, a conference call with the sound of the dishwasher or a dog barking in the background could cause confusion and stop meeting participants from engaging in productive discussions. It is also essential for managers to ensure that their teams remain focused on their job by implementing technology that block distracting websites and apps during meetings. The digital agency O3 World, for example uses an application called Roombot which scans the Google Calendars of meeting attendees to alert them when it’s time to end the meeting. The app dims the lights of the conference room during the final minutes of the meeting to discourage people from checking their smartphones.

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