Hybrid Board Meetings

The pandemic, despite desire of many board members to return to in-person meetings, has forced us to to hold meetings online. This hybrid model will not disappear and boards must figure out the best way to conduct effective meetings that are both in person and remote attendees.

To keep meetings productive, it’s essential that the chair of the board is able to adhere to the agenda. He or she must also give clear instructions. Digital tools can also to speed up the process of meetings by permitting attendees to work through tasks more quickly. It’s also crucial that attendees from both locations receive the same materials prior to the time of the meeting. This can include documents and slides that are used during the meeting as well as any notes and information that was sent out in advance.

Prioritizing engagement in hybrid meetings will ensure that all board members are on the same level. It is crucial to ensure that the virtual platform operates correctly and that all the links have been downloaded and clicked before the meeting starts. A staff member who is able to access the meeting to observe these functions will enable you to detect and resolve any issues early.

Similar to muting the microphone when you’re not speaking will eliminate echoes and background noise and allow everyone to focus on the topic at hand. It’s recommended to close all tabs and pause any videos or music before starting the meeting. In addition, using a meeting management software with accessibility features can make your meeting more accessible for people with hearing, vision and speech disabilities.


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